Privacy Policy

Last updated: August 2026

Key Points About Your Privacy

Before reading our full Privacy Policy, here are the most important things you should know about how Vitae handles your data:

• Vitae does not and will never sell your personal data to third parties.
• We only collect data necessary to provide the app's core functionality.
• Your health and habit data (mood, symptoms, cycle tracking) is stored securely on encrypted servers.
• We comply with GDPR and other data protection regulations.
• You have full control over your data — you can delete your account at any time from Settings.
• We do not track you across other websites or apps without your consent.

1. Introduction

Vitae ("we", "us", "our", or "the App") is operated by DZ Studio SIA, a company registered in Latvia (registration date: September 25, 2023). This Privacy Policy explains how we collect, use, store, and protect your personal data when you use the Vitae mobile and web application (the "App").

We are committed to protecting your privacy. We recognize that health and habit data is sensitive, and we take your trust seriously. Please read this Privacy Policy carefully to understand our practices.

If you have questions about this Privacy Policy or how we handle your data, please contact us at support@vitae.app.

2. About DZ Studio SIA

Company: DZ Studio SIA
Registration Date: September 25, 2023
Location: Latvia
Contact: support@vitae.app

For the purposes of data protection laws (including GDPR), DZ Studio SIA is the "data controller" — meaning we determine how and why your personal data is processed.

3. What Data We Collect

We collect data only when necessary to provide Vitae's services. Here's what we collect:

Account Information (Required)

• Email address
• Password (securely hashed using industry-standard encryption)
• Name (optional, can be updated or deleted anytime)

Health and Habit Data (Provided by You)

When you use Vitae, you choose what to track. This may include:

• Log entries (mood, energy, pain levels, or any custom metrics you define)
• Checklist completions (daily tasks or habits)
• Scale measurements (e.g., stress level from 1-10)
• Cycle tracking data (period dates, symptoms, predictions)
• Custom notes and observations you add

This information is entirely voluntary — you decide what to track and how much detail to share.

Device and Usage Data

• Device type and operating system
• Timezone (used to calculate daily streaks and trends in your local time)
• App version and build number
• Crash reports (to help us fix bugs)
• Basic usage analytics (which features you use, but not the content you log)

Email

We store your email address to send you:

• Account notifications (password reset, security alerts)
• Service messages (important app updates, account deletion confirmation)
• Occasional reminders (if you enable notifications in Settings)

4. How We Use Your Data

Primary Purpose: Providing Vitae Services

We process your data to:

• Create and maintain your account
• Store your habit and health data securely
• Display your trends, insights, and history
• Sync your data across your devices
• Send you service-related emails (account alerts, password resets)

Secondary Purpose: Improving the App

We also process anonymized data to:

• Understand which features are most useful
• Identify and fix bugs
• Improve app performance and stability
• Develop new features based on usage patterns

This data is anonymized — we analyze it in aggregate form, never connected to your identity.

5. Data Security & Storage

Encryption: Your health data is transmitted using HTTPS (the same secure technology your bank uses). Data is stored on encrypted servers.

Access: Only your password can unlock your account. Your password is never stored in plain text — it's hashed using industry-standard encryption, so even we cannot see your original password.

Data Separation: Your personal data (email) is stored separately from your health data (habits, check-ins, cycle tracking). This adds an extra layer of privacy protection.

Server Location: Your data is stored on EU-based servers to comply with European data protection laws.

Data Retention: We keep your data only as long as you have an active account. When you delete your account, your personal data is anonymized and removed within 24 hours.

6. Your Privacy Rights (GDPR)

Under GDPR and similar regulations, you have the right to:

• Access: Request a copy of all your personal data in a readable format
• Correction: Edit or update any inaccurate data (you can do this directly in Settings)
• Deletion: Delete your account and personal information at any time (via Settings → Account → Delete account)
• Portability: Receive your data in a standard format to transfer to another service
• Withdrawal: Withdraw consent for data processing at any time by deleting your account
• Complaint: File a complaint with your local data protection authority if you believe we're violating your rights

To exercise these rights, go to your Settings or contact us at support@vitae.app.

7. Account Deletion & Anonymization

When you delete your account from Settings:

1. You'll be asked to enter your password to confirm
2. Your personal data (name, email, password, timezone) is permanently deleted from our systems
3. Your account is marked as deleted and you cannot log back in
4. A goodbye email is sent to your address confirming the deletion
5. Your anonymized health data (habits, check-ins, cycle data) remains in our database for statistical and research purposes, but is no longer linked to you

This approach allows us to:

• Protect your privacy (your personal information is gone)
• Keep anonymized usage patterns for improving the app
• Comply with GDPR's right to be forgotten

8. Third-Party Services

We use the following services to operate Vitae. Your data may be shared with these services only as necessary to provide the App:

Email Service

We use an email provider to send you account notifications and service messages. Your email address is shared with this provider only to deliver messages you've requested.

Hosting & Cloud Storage

Our app and database are hosted on secure cloud servers. Your data is encrypted both in transit and at rest.

Crash Reporting

If the app crashes, we collect anonymized information about the crash (device type, app version, error details) to help us fix the problem. This data is not connected to your identity.

We do not:

• Share your health data with advertisers or data brokers
• Use your data for marketing purposes without your consent
• Sell your data to third parties
• Share your data with social media platforms

9. Children and Young Users

Age Requirement: Vitae is intended for users aged 16 and older.

If you are under 16, you may not create an account without parental consent. If we become aware that a user is under 16 without parental permission, we will delete their account and all associated data immediately.

Parents or guardians with concerns about a child's use of Vitae should contact us at support@vitae.app.

10. Your Responsibilities

To protect your privacy, we recommend:

• Secure your device: Use a PIN, fingerprint, or face unlock on your phone to prevent unauthorized access
• Use a strong password: Choose a password that's difficult to guess and unique to Vitae
• Don't share your account: Never share your login credentials with others
• Review your data: Regularly check your Settings to see what data is stored
• Keep the app updated: Install updates promptly to get security patches

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time as our services evolve or regulations change. We will notify you of significant changes by posting an update in the app or sending an email to your registered address.

Your continued use of Vitae after changes means you accept the updated Privacy Policy.

12. Contact Us

If you have any questions about this Privacy Policy, your data, or how we handle your information, please reach out:

Email: support@vitae.app

We'll respond to privacy inquiries within 30 days.

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